Privacy Policy
Your privacy matters to us. Learn how we collect, use, and protect your personal information when you use evrynosilaq's budget approval workflow platform.
Information We Collect
When you use our budget approval workflow platform, we collect various types of information to provide and improve our services. This includes information you provide directly and information we collect automatically through your use of our platform.
Information You Provide
- Account registration details including name, email address, and company information
- Budget approval requests and related financial documentation
- Communication preferences and profile settings
- Support requests and correspondence with our team
- Payment information processed through secure third-party providers
Automatically Collected Information
- Device information, IP addresses, and browser details
- Usage patterns and interaction data within our platform
- Location data based on IP address for security purposes
- Cookies and similar tracking technologies as detailed in our Cookie Policy
How We Use Your Information
We process your personal data lawfully and transparently, ensuring compliance with UK data protection laws. Our primary purposes include providing our budget approval services, maintaining security, and improving user experience.
- Processing budget approval workflows and managing financial requests
- Maintaining account security and preventing unauthorized access
- Providing customer support and responding to inquiries
- Improving our platform functionality and developing new features
- Sending important service updates and security notifications
- Complying with legal obligations and regulatory requirements
Legal Basis for Processing
Under UK GDPR, we process your personal data based on the following legal grounds:
Contractual Necessity
Processing necessary to fulfill our service agreement with you, including budget approval processing and account management.
Legitimate Interest
Improving our services, preventing fraud, and maintaining platform security while balancing your privacy rights.
Legal Compliance
Meeting regulatory requirements, including financial record-keeping and anti-money laundering obligations.
Your Rights Under UK Law
As a UK resident, you have comprehensive rights regarding your personal data. We're committed to honoring these rights and providing clear procedures for exercising them.
Right to Access
Request copies of your personal data and information about how we process it.
Right to Rectification
Correct inaccurate personal data and complete incomplete information.
Right to Erasure
Request deletion of your personal data in certain circumstances.
Right to Portability
Receive your data in a structured format for transfer to another service.
To exercise any of these rights, contact us using the information provided below. We'll respond within one month and may require identity verification for security purposes.
Data Security & Protection
We implement comprehensive security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction.
Technical Safeguards
- End-to-end encryption for data transmission and storage
- Regular security audits and vulnerability assessments
- Multi-factor authentication for administrative access
- Automated backup systems with secure off-site storage
Organizational Measures
- Staff training on data protection principles and procedures
- Access controls limiting data access to authorized personnel only
- Incident response procedures for potential data breaches
- Regular review and updates of security policies
Data Retention & Deletion
We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy and comply with legal requirements.
- Account information: Retained while your account is active plus 7 years for financial records
- Budget approval data: Maintained for 6 years to meet regulatory requirements
- Communication records: Kept for 3 years for customer service quality
- Usage analytics: Anonymized after 2 years and retained for service improvement
When data reaches the end of its retention period, we securely delete or anonymize it using industry-standard methods. You can request early deletion in certain circumstances, subject to legal obligations.
Third-Party Relationships
We work with carefully selected service providers to deliver our platform functionality. All third parties are bound by strict data processing agreements that align with UK data protection standards.
Service Categories
- Cloud hosting providers for secure data storage and platform delivery
- Payment processors for handling financial transactions securely
- Analytics services for understanding platform usage and improvement opportunities
- Customer support tools for managing inquiries and communications
We never sell or rent your personal information to third parties for marketing purposes. Any data sharing occurs only as necessary to provide our services or comply with legal obligations.
International Data Transfers
While we primarily process data within the UK, some service providers may be located in other countries. When international transfers occur, we ensure appropriate safeguards are in place.
- Standard Contractual Clauses approved by UK authorities
- Adequacy decisions for transfers to approved countries
- Certification schemes ensuring equivalent protection standards
- Regular monitoring of international data processing arrangements
Updates to This Policy
We review and update this privacy policy regularly to reflect changes in our practices, technology, and legal requirements. When significant changes occur, we'll notify you through your registered email address and provide details about the modifications.
Minor updates that don't materially affect your rights will be posted on this page with an updated effective date. We encourage you to review this policy periodically to stay informed about how we protect your information.
Contact Information
For questions about this privacy policy, to exercise your data rights, or to report privacy concerns, please contact us:
We aim to respond to all privacy-related inquiries within 48 hours during business days. For urgent matters involving potential data breaches or security concerns, please call our support line directly.